Administrative Assistant - Accounting

Company: Villatel
Location: Orlando
Posted on: May 26, 2023

Job Description:

We are looking for a diligent self-starter and detail-oriented accounting assistant to join our growing accounting department.

Reporting in to our Accounting Manager, duties shall include but not be limited to contract review and documentation gathering, statutory and county licensing, sales tax registration, utility setup, ownership documentation review, system setup, and overall owner records at the Company. The successful candidates will be able to accurately maintain a general ledger and ensure compliance with generally accepted accounting principles (GAAP). You will demonstrate excellent communication, organizational, and analytical skills.

This is a hybrid position working from home and our from offices that are located in Davenport, FL, and Orlando, FL.



--- Our -team -always uses our company e-mail address, which includes @villatel.com; we won't e-mail -you from Gmail, yahoo, or other personal e-mail addresses.
--- We never ask you to transfer funds -to apply for, interview for, or accept a job offer with us. -
--- We will not ask for your personal information, such as your social security number or date of birth, before or during the interview process. -
--- We provide all equipment required to perform your role after your hire date; we will not ask you to purchase any of it on your own, with our funds or yours.

Responsibilities:
--- Ensuring compliance with GAAP.
--- Setup of all licenses and registrations including Florida state sales tax, local county tax registrations, DBPR licenses, and Tourist tax accounts for all homes.
--- Ensure all required licensing is printed and posted as required by law.
--- Review and maintain financial reports, records, and general ledger accounts.
--- Annual Renewal of Business Tax receipts for each county.
--- Set up new owners in the property management system and ensure that all information is complete and filled out accurately.
--- Assist with setting up utilities for all homes.
--- Maintain a master list of all properties.
--- Maintain a master list of all licenses and tax identification numbers.
--- Assist in month-end processes.
--- Assist in developing SOPs.
--- Perform other accounting-related duties as assigned.

Qualifications:
--- 2+ years' experience as an Accounting Assistant or similar position.
--- Associate degree in accounting or a combination of education and experience.
--- Excellent written and verbal communication skills in English, bilingual a plus.
--- Must exhibit strong technical skills utilizing software platforms.
--- Must exhibit advanced knowledge of Excel, pivot tables, v-look-up function, etc.
--- Experience with QuickBooks Enterprise is preferred.
--- Able to demonstrate knowledge of processes and further troubleshoot process issues.
--- Excellent time management skills with demonstrated ability to meet strict deadlines.
--- Strong customer service skills.
--- High degree of attention to detail and accuracy.
--- Self-starter.
--- Experience in hospitality/vacation rental/property management is a plus.
--- Knowledge of Track Property Management System is preferred but not required.

About Company:
As the first-ever hospitality brand in the vacation rental sector, Villatel simultaneously designs, maintains, and services every home we put on the market. So, unlike the average vacation rental platform, we actively -make our homes and guest experiences as incredible as we can-by owning every step of the process. -At Villatel, we have tailored every touch point to delight, engage, and foster curiosity and enjoyment, so we are looking for individuals who will embody our vision and execute with intent and purpose.

Keywords: Villatel, Orlando , Administrative Assistant - Accounting, Accounting, Auditing , Orlando, Florida