Administrative Assistant - Accounting
Company: Villatel
Location: Orlando
Posted on: May 26, 2023
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Job Description:
We are looking for a diligent self-starter and detail-oriented
accounting assistant to join our growing accounting department.
Reporting in to our Accounting Manager, duties shall include but
not be limited to contract review and documentation gathering,
statutory and county licensing, sales tax registration, utility
setup, ownership documentation review, system setup, and overall
owner records at the Company. The successful candidates will be
able to accurately maintain a general ledger and ensure compliance
with generally accepted accounting principles (GAAP). You will
demonstrate excellent communication, organizational, and analytical
skills.
This is a hybrid position working from home and our from offices
that are located in Davenport, FL, and Orlando, FL.
--- Our -team -always uses our company e-mail address, which
includes @villatel.com; we won't e-mail -you from Gmail, yahoo, or
other personal e-mail addresses.
--- We never ask you to transfer funds -to apply for, interview
for, or accept a job offer with us. -
--- We will not ask for your personal information, such as your
social security number or date of birth, before or during the
interview process. -
--- We provide all equipment required to perform your role after
your hire date; we will not ask you to purchase any of it on your
own, with our funds or yours.
Responsibilities:
--- Ensuring compliance with GAAP.
--- Setup of all licenses and registrations including Florida state
sales tax, local county tax registrations, DBPR licenses, and
Tourist tax accounts for all homes.
--- Ensure all required licensing is printed and posted as required
by law.
--- Review and maintain financial reports, records, and general
ledger accounts.
--- Annual Renewal of Business Tax receipts for each county.
--- Set up new owners in the property management system and ensure
that all information is complete and filled out accurately.
--- Assist with setting up utilities for all homes.
--- Maintain a master list of all properties.
--- Maintain a master list of all licenses and tax identification
numbers.
--- Assist in month-end processes.
--- Assist in developing SOPs.
--- Perform other accounting-related duties as assigned.
Qualifications:
--- 2+ years' experience as an Accounting Assistant or similar
position.
--- Associate degree in accounting or a combination of education
and experience.
--- Excellent written and verbal communication skills in English,
bilingual a plus.
--- Must exhibit strong technical skills utilizing software
platforms.
--- Must exhibit advanced knowledge of Excel, pivot tables,
v-look-up function, etc.
--- Experience with QuickBooks Enterprise is preferred.
--- Able to demonstrate knowledge of processes and further
troubleshoot process issues.
--- Excellent time management skills with demonstrated ability to
meet strict deadlines.
--- Strong customer service skills.
--- High degree of attention to detail and accuracy.
--- Self-starter.
--- Experience in hospitality/vacation rental/property management
is a plus.
--- Knowledge of Track Property Management System is preferred but
not required.
About Company:
As the first-ever hospitality brand in the vacation rental sector,
Villatel simultaneously designs, maintains, and services every home
we put on the market. So, unlike the average vacation rental
platform, we actively -make our homes and guest experiences as
incredible as we can-by owning every step of the process. -At
Villatel, we have tailored every touch point to delight, engage,
and foster curiosity and enjoyment, so we are looking for
individuals who will embody our vision and execute with intent and
purpose.
Keywords: Villatel, Orlando , Administrative Assistant - Accounting, Accounting, Auditing , Orlando, Florida
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