Travel & Procurement Coordinator II

Company: University of Central Florida
Location: Orlando
Posted on: April 16, 2024

Job Description:

College of Community Innovation and Education - Financial Business CenterThe University of Central Florida's College of Community Innovation and Education (CCIE) is a one-of-a-kind academic unit with distinct, interdisciplinary expertise and potential for partnership with community stakeholders. Established in 2018, CCIE was conceived to address societal challenges and work alongside the community. The college offers undergraduate and graduate programs on the main campus and UCF Downtown. At the heart of the college's mission is the institutional commitment to transform lives and strengthen society by developing a unified vision and innovative solutions to complex social issues. CCIE promotes innovation through state-of-the-art interdisciplinary research with social impact, contemporary inclusive teaching and learning practices, and preeminent service for the disciplines, the institution, and the community. We're seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.The Opportunity:The College of Community Innovation and Education (CCIE) seeks a qualified Travel & Procurement Coordinator II to work in the college's Finance Business Center (FBC). UCF's Finance Business Center provides the first point of contact support for employees across the university's various colleges and divisions. This position will provide travel and procurement support and ensure compliance.Responsibilities: Procurement

• 
  
• Initiate requisitions and support colleges/divisions with purchases.
  
• Review requests for procurement policy adherence prior to entry into Workday and proposes alternative solutions in instances where the request is out of compliance.
  
• Acts as a liaison between college/division staff, general counsel and the vendor on the development of contractual agreements.
  
• Make procurement card purchases for college/division needs.
  
• Manage purchase orders, expense authorizations, invoice receipts and invoice payments.
  
• Initiate change orders to purchase orders.
  
• Add and/or validate worktags to verify appropriateness for acquisition.
  
• Perform receiving in Workday.
  
• Support the management and tracking of college/division assets and inventory.
  
• Verify, review and reconcile procurement card transactions to ensure compliance with university policy and regulations.
  Travel
  • 
    
  • Serve as a general resource and point of contact for travel-related issues.
    
  • Assist employees with travel-related issues or concerns.
    
  • Receive and respond to incoming travel requests.
    
  • Initiate spend authorizations for travel upon request.
    
  • Research and compare available travel and hotel accommodations to identify the best available option for each travel need.
    
  • Book travel and hotel accommodations upon request.
    
  • Ensure travel reservations comply with university policies.
    
  • Prepare and reconcile travel and field advances.
    
  • Collect receipts and travel related expense documents to prepare travel expense reports for employees upon request.
    
  • Review expense reports for policy adherence.
    
  • Collect receipts for and reconcile expense card transactions.
    
  • Collect receipts and prepare reimbursements other than travel.
    
  • Ensure that reimbursement complies with university policies.
    
  • Add and/or validate worktags to verify appropriateness for acquisition.
    
  • Ensure all required permissions and documentation are on file.
    Minimum Qualifications:High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more informationPreferred Qualifications:
    • 
      
    • Bachelor's degree.
      
    • Related certifications.
      
    • UCF or higher education experience.
      
    • Demonstrable knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
      
    • Working knowledge of financial, procurement, and travel rules, regulations, processes and procedures and ability to explain facts, processes, and procedures to others.
      
    • Proven ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues and cross-functional teams and to conduct oneself in an ethical manner.
      
    • Desire to genuinely help people and provide solutions.
      Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.Working at UCF has its perks! UCF offers:
      • 
        
      • Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
        
      • Paid time off, including annual and sick time off and paid holidays
        
      • Retirement savings options
        
      • Employee discounts, including tickets to many Orlando attractions
        
      • Education assistance
        
      • Flexible work environment
        
      • And more benefits information, view the UCF Employee Benefits Guide click here.
        Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.#LI_ONSITEDepartmentCollege Of Community Innovation And Education Finance Business CenterWork ScheduleMonday through Friday 8:00am until 5:00pmType of AppointmentRegularExpected Salary$42,367.00 to NegotiableJob Posting End Date04-19-2024-12-00-AMEqual Employment Opportunity Statement:The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Keywords: University of Central Florida, Orlando , Travel & Procurement Coordinator II, Other , Orlando, Florida