Administrator II, Executive Assistant

Company: Oceaneering International
Location: Orlando
Posted on: September 19, 2023

Job Description:

Company Profile

Oceaneering Entertainment Systems (OES) designs, manufactures, and commissions leading-edge entertainment and group transport systems for projects around the globe, solving tomorrow's challenges, today. With over 50 high-profile theme park projects, multiple Industry awards, patented designs, and cutting-edge technology, OES is internationally recognized as a leader in themed entertainment ride engineering and innovation. With OES' extensive engineering expertise, the group creates compelling shows and powerful experiences while pushing innovative boundaries. www. oceaneering.com/oes

Our Manufactured Products group offers several world-class global manufacturing facilities serving multiple industries including energy, material handling, and entertainment ride systems. We have decades of experience in engineering, design, testing and qualification of hardware for any specification, including subsea umbilicals, junction plates, distribution units, termination assemblies, clamps, flanges, and more. For the material handling industry, we produce safe, reliable, and flexible mobile robotics solutions. For the entertainment industry, we deliver innovative ride systems engineering and automated people mover vehicles.

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

The Senior Administrative Assistant performs administrative duties for Oceaneering Entertainment Systems (OES) and provide executive support for VP and General Manager. Support other senior leaders as site location requires.

Duties & Responsibilities

- Responsible for supporting and/or managing administrative tasks in support of the executive leadership team of the Orlando, FL location.

- Responsible for tasks including but not limited to: scheduling appointments, travel arrangements, expense reports, meeting support, correspondence and communications for the VP, faxing, copying, maintaining supplies, record-keeping, and mail distribution.

- Receive and screen telephone calls and visitors.

- Handle customer/vendor contacts.

- Assist in preparation of slide presentations and meeting coordination.

- Other administrative duties as assigned.

- Overtime may be required on an as-needed basis.

Qualifications

REQUIRED

- High School Diploma required; AA degree preferred.

- At least 5 years of office experience.

- Proven track record of working well with others and ability to work well within a team environment.

- Proficient knowledge of MS 365, that includes SharePoint, Teams, MS Word, Excel, PowerPoint software.

- Peoplesoft knowledge preferred.

- Knowledge of web-based applications/conferencing a plus.

- Must be able to work independently on multiple tasks and prioritize workloads.

- Strong organizational skills.

- Confidentiality a must in dealing with sensitive and high-level information.

- Strong grammar and proofreading skills.

- Verbal and interpersonal skills necessary to effectively communicate.

- Ability to pay close attention to detail.

- Candidate will have to perform in an ISO-9000 rated company in a rapidly changing and demanding.

Additional Information

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity,national origin, veteran status,disability, genetic information, or other non-merit factors.

Keywords: Oceaneering International, Orlando , Administrator II, Executive Assistant, Other , Orlando, Florida