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Executive Assistant I

Company: Hilton Grand Vacations
Location: Orlando
Posted on: March 17, 2023

Job Description:

Job Description
We offer an excellent benefit package to our full-time Team Members that include Day One medical, dental and vision insurance, 401K plan, Paid Time Off (PTO) program and extraordinary travel benefits!

As a Executive Assistant I, -you would be responsible for executing your position's responsibilities in alignment with our Spirit of Service culture and driving company success through performing the following tasks to the highest standards:

  • Develops a general understanding of the business to provide administrative assistance and support

  • Demonstrates excellent interpersonal communication skills and confidentiality in the handling of incoming telephone calls and correspondence

  • Demonstrates strong organizational skills in a fast-paced work environment.

  • Ability to take and transcribe minutes

  • Maintains a professional appearance and attitude

  • Schedules appointments and meetings

  • Arranges business travel, reconciles expense reports, and creates and streamlines processes and procedures

  • Maintains an orderly office filing system; files, faxes, photocopies and distributes mail as required

  • Monitors project deadlines and deliverables

  • May generate reports

  • Anticipates needs of regional leadership and takes appropriate action

  • Carries out all reasonable requests by management of which the employee is capable of performing

    Our dedication to excellence is recognized and celebrated by some outstanding accolades, including being named to Newsweek's Top 100 Most Loved Workplaces - list consecutively in 2021 and 2022, awarded two sought-after Stevie - Awards in The 20th Annual American Business Awards - including a Gold Stevie for Company of the Year - Hospitality and Leisure and a Silver Stevie Award for Achievement in Growth, being named a top company in Travel & Hospitality by LinkedIn on its 2022 Top Companies Industry Edition list, ranking first in the hotel and travel industry on Dave Thomas Foundation's "Best Adoption-Friendly Workplaces" list and becoming a Great Place to Work - certified company in 2022.

    QualificationsWhat are we looking for?

    Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. At the core of our company's success are our Team Members. To fulfill this role successfully, you must possess the following minimum qualifications and experience:

    • 2+ years of clerical and/or office work experience

    • 1+ year of experience in customer service

    • Ability to interact and communicate successfully with all levels of customers/guests, managers and executives

    • Strong interpersonal skills and attention to detail

    • Flexible work schedule, must be able to travel as required for business needs

    • Proficient in MS Office

      It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

      • 3+ years of clerical and/or office work experience

      • 3+ years of Sales/Marketing experience in timeshare

      • Fluent in Japanese and English

      • Proven ability to resolve customer service-related issues in a timely manner

      • Experience with Visio or other project management software

        Why do Team Members Like Working for us?

        • Excellent health care options (medical, dental, and vision that encourage preventative care - that start on day 1!).

        • Outstanding Paid Time Off (PTO) that allows for adventure, rest, relaxation or recuperation.

        • All new Team Members are automatically enrolled in the HGV Retirement Savings Plan.

        • Our Go Hilton Team Member Travel Program offers accommodations at deeply discounted rates and 50% off at participating hotel-operated restaurants. Pass the savings on since HGV allows you to share additional discounted room nights.

          We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

          We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Keywords: Hilton Grand Vacations, Orlando , Executive Assistant I, Other , Orlando, Florida

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