Sub-Rental Coordinator

Company: Christie Lites
Location: Orlando
Posted on: August 6, 2022

Job Description:

Job Description JOB PURPOSE Delivers reliable and cost-effective sub-rental solutions as requested by Project Managers. RESPONSIBILITIES Follows processes and procedures outlined in Sub-Rental flowchart. Reviews incoming requests. Procures Sub-Rentals. Deals with missing and damaged equipment. Ensures vendor information is accurate and up-to-date. Supports Accounting Department. Oversees Nexus database support. 1. FOLLOWS PROCESSES AND PROCEDURES OUTLINED IN SUB-RENTAL FLOWCHART BY: Ensuring version is current by replacing old flowcharts with newest updates. Following processes as detailed on flowcharts without exception. Questioning your supervisor on items which need further clarification, you are not in agreement with, or are not comprehendible. Notifying supervisor of any suggested changes. 2. REVIEWS INCOMING REQUESTS BY: Reviewing Pushes for the reps you have been assigned to, for shows shipping within the next 6 weeks. Forwarding Pushes you have received but are not comfortable assuming full responsibility for to your supervisor within the same day. Assigning your name to the Pushes which you assume responsibility for. Pushing back to the Project Manager (within the same day) line items which do not qualify for Sub-Rental and should be purchased instead. Confirming all Pushes have master codes listed before proceeding. 3. PROCURES SUB-RENTALS BY: Selecting the most competitively priced vendor(s) to fulfill a Push based on total cost analysis including freight and rental charges. Consulting with your supervisor if you are not able to obtain pricing that meets the established CL cross-rental pricing guidelines prior to informing PM of pricing options. Providing PM with pricing options within 48 hours of Push Review including shipping estimates if over the approved threshold. Confirming unit costs and transport information in writing with vendor prior to placing order. 4. DEALS WITH MISSING AND DAMAGED EQUIPMENT BY: Reviewing STF forms when gear arrives to a CL shop with missing, damaged or extra gear. Working with the vendor to send replacements to CL shop or site when gear needs to be replaced. Working with the PM when gear returns incomplete back to a vendor to find missing equipment. Overseeing when gear returns damaged to a vendor and working with Purchasing to get replacement costs on missing/damaged gear. Issuing POs for missing or damaged gear after manager approval to close out the order. 5. ENSURES VENDOR INFORMATION IS ACCURATE AND UP-TO-DATE BY: Supplying accurate billing and contact information to the Audit Department when setting up a new Sub-Rental vendor. Providing all necessary documents to set-up new vendor account (i.e., COI, tax forms, credit apps). Updating Nexus with vendor gear ownership and vendor information changes. Monitoring long term rentals and issue regular POs to keep Christie Lites current with its vendors. Confirming actual Sub-Rental return dates and reconcile to ensure changes are correct and bring discrepancies to managers attention. 6. SUPPORTS ACCOUNTING DEPARTMENT BY: Fielding all enquiries and questions from the AP Department regarding Sub-Rental invoices. Determining which CL staff member an unapproved sub-rental invoice belongs to and managing the approval process. 7. OVERSEES NEXUS DATABASE SUPPORT BY: Notifying Purchasing to update replacement costs on items in database that have missing or outdated replacement costs. Requirements ESSENTIAL ATTRIBUTES FOR SUCCESS IN THIS ROLE PERSONAL ATTRIBUTES Self-motivated, ability to set and meet goals. Communication, with a passion for collaboration over confrontation. Quality conscious, and team results driven. Excel at multitasking and adapting. PROFESSIONAL ATTRIBUTES Computer Skills MS Office, Excel, Word, OneNote, OneDrive, SharePoint, Zoom. Strong organizational, forward planning, and decision-making skills. Data analysis. Creative problem solving. Presentation skills. Reliable customer service.

Keywords: Christie Lites, Orlando , Sub-Rental Coordinator, Other , Orlando, Florida