Sub-Rental Coordinator
Company: Christie Lites
Location: Orlando
Posted on: August 6, 2022
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Job Description:
Job Description JOB PURPOSE Delivers reliable and cost-effective
sub-rental solutions as requested by Project Managers.
RESPONSIBILITIES Follows processes and procedures outlined in
Sub-Rental flowchart. Reviews incoming requests. Procures
Sub-Rentals. Deals with missing and damaged equipment. Ensures
vendor information is accurate and up-to-date. Supports Accounting
Department. Oversees Nexus database support. 1. FOLLOWS PROCESSES
AND PROCEDURES OUTLINED IN SUB-RENTAL FLOWCHART BY: Ensuring
version is current by replacing old flowcharts with newest updates.
Following processes as detailed on flowcharts without exception.
Questioning your supervisor on items which need further
clarification, you are not in agreement with, or are not
comprehendible. Notifying supervisor of any suggested changes. 2.
REVIEWS INCOMING REQUESTS BY: Reviewing Pushes for the reps you
have been assigned to, for shows shipping within the next 6 weeks.
Forwarding Pushes you have received but are not comfortable
assuming full responsibility for to your supervisor within the same
day. Assigning your name to the Pushes which you assume
responsibility for. Pushing back to the Project Manager (within the
same day) line items which do not qualify for Sub-Rental and should
be purchased instead. Confirming all Pushes have master codes
listed before proceeding. 3. PROCURES SUB-RENTALS BY: Selecting the
most competitively priced vendor(s) to fulfill a Push based on
total cost analysis including freight and rental charges.
Consulting with your supervisor if you are not able to obtain
pricing that meets the established CL cross-rental pricing
guidelines prior to informing PM of pricing options. Providing PM
with pricing options within 48 hours of Push Review including
shipping estimates if over the approved threshold. Confirming unit
costs and transport information in writing with vendor prior to
placing order. 4. DEALS WITH MISSING AND DAMAGED EQUIPMENT BY:
Reviewing STF forms when gear arrives to a CL shop with missing,
damaged or extra gear. Working with the vendor to send replacements
to CL shop or site when gear needs to be replaced. Working with the
PM when gear returns incomplete back to a vendor to find missing
equipment. Overseeing when gear returns damaged to a vendor and
working with Purchasing to get replacement costs on missing/damaged
gear. Issuing POs for missing or damaged gear after manager
approval to close out the order. 5. ENSURES VENDOR INFORMATION IS
ACCURATE AND UP-TO-DATE BY: Supplying accurate billing and contact
information to the Audit Department when setting up a new
Sub-Rental vendor. Providing all necessary documents to set-up new
vendor account (i.e., COI, tax forms, credit apps). Updating Nexus
with vendor gear ownership and vendor information changes.
Monitoring long term rentals and issue regular POs to keep Christie
Lites current with its vendors. Confirming actual Sub-Rental return
dates and reconcile to ensure changes are correct and bring
discrepancies to managers attention. 6. SUPPORTS ACCOUNTING
DEPARTMENT BY: Fielding all enquiries and questions from the AP
Department regarding Sub-Rental invoices. Determining which CL
staff member an unapproved sub-rental invoice belongs to and
managing the approval process. 7. OVERSEES NEXUS DATABASE SUPPORT
BY: Notifying Purchasing to update replacement costs on items in
database that have missing or outdated replacement costs.
Requirements ESSENTIAL ATTRIBUTES FOR SUCCESS IN THIS ROLE PERSONAL
ATTRIBUTES Self-motivated, ability to set and meet goals.
Communication, with a passion for collaboration over confrontation.
Quality conscious, and team results driven. Excel at multitasking
and adapting. PROFESSIONAL ATTRIBUTES Computer Skills MS Office,
Excel, Word, OneNote, OneDrive, SharePoint, Zoom. Strong
organizational, forward planning, and decision-making skills. Data
analysis. Creative problem solving. Presentation skills. Reliable
customer service.
Keywords: Christie Lites, Orlando , Sub-Rental Coordinator, Other , Orlando, Florida
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