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Proposal Workflow Coordinator - remote position

Company: Southern Scripts
Location: Orlando
Posted on: May 16, 2022

Job Description:

Proposal Workflow Coordinator (remote/work from home)We wanted a PBM that worked better--- so we created one. Southern Scripts, the leading disruptor in the PBM industry, simplifies the complexities of navigating through the Pharmacy Benefit Manager world by offering a value-added approach to ensure the employer absolute freedom, control, and choice to their health plan structure without compromising patient experiences and outcomes. We improve healthcare and reduce rising prescription costs for employers and their employees. We are looking for individuals who are passionate, strong, and committed to developing systems and service solutions that promote our business goals and commitments.Southern Scripts is searching for incredible talent! We continue to experience accelerated growth in a rapidly changing industry. There's never been a better time to join our team. We are currently seeking an Proposal Workflow Coordinator. This is a fully remote position.Role and ResponsibilitiesThe Proposal Workflow Coordinator is responsible for leading the proposal operations process, beginning with the initial intake activities and through the successful closure of a proposal after it is submitted. This role plays a critical role in the success of the Proposal Strategy team through the timely and accurate assignment and reporting of proposal work. This role also provides monthly and year-end reporting to the Growth Office. Essential job functions include:

  • Identifying Proposal Strategy resources and assigning team members to new RFx items.
  • Preparing daily dashboards and reporting to key stakeholders throughout Southern Scripts.
  • Developing, maintaining, and distributing customized reports that are used by leadership to plan for appropriate staffing levels.
  • Providing oversight and management of workflow requirements to support the timely assignment of revenue-generating activity.
  • Developing and maintaining workflow processes and procedures to ensure effective operations in support of the sales organization.
  • Creating proposal folders on the shared network drive.
  • Entering and validating information in the CRM tool.
  • Managing and maintaining a centralized inbox for the department and makes assignments within 4 hours of receipt.
  • Assistance completing the more basic proposals.
  • Establishes, develops, maintains and updates electronic document management systems, and assists in the retrieval of information from files when needed.
  • Organizes and prioritizes large volumes of information and calls.
  • Works independently and within a team on special nonrecurring and ongoing projects.
  • Abide by all obligations under HIPAA related to Protected Health Information (PHI).
  • Attend, complete, and demonstrate competency in all required HIPAA Training offered by the company.
  • Flexibility to understand, appreciate and embrace that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.What We Have to OfferOur benefits package is designed to keep our employees happy and healthy - physically, mentally and financially.
    • Servant Culture
    • Medical, Dental, Vision insurance
    • Disability and Life insurance
    • Employee Assistance Program
    • Remote work options
    • Generous Paid-Time Off
    • Annual Reviews and Development Plans
    • Retirement Plan with company match immediately 100% vested Required Skills and Competencies
      • Knowledge of Microsoft Office tools, especially Outlook, Word, Excel and PowerPoint.
      • Working knowledge of current office technologies such document scanning, delivery and online storage.
      • Familiarity with basic office communication technologies, including desk and mobile phones as well as Wi-Fi connectivity.
      • Demonstrated ability to execute multiple projects simultaneously.
      • Constant attention to detail, including grammar, spelling, numeric accuracy and maintaining a professional office environment.
      • Ability to work independently and make logical business decisions given general guidance.
      • Ability to consolidate ideas and collaborate with cross-functional working groups.
      • Ability to communicate at all management levels within an organization, including internal Southern Scripts, customers, vendors and business partners.
      • Ability to maintain a pleasant demeanor for all office visitors.
      • Interest and ability to constantly learn and apply new ideas to the operation of the office and the organization.Position Type and Expected Hours of Work
        • Full-time/Salaried/Exempt.
        • Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 8:00AM to 5:00PM CT. We cover clients from West to East Coast, work times must be adjusted to cover meetings in all time zones. Ability to work extended hours, weekends and holidays pursuant with industry demands.TravelThis position requires minimal travel to/from the Natchitoches, LA area.Required Education and Experience
          • High school diploma with general college course experience.
          • One year of administrative support, marketing or office management experience.Preferred Education and Experience:
            • Bachelor's degree in marketing, business or similar field
            • Two years of administrative support, marketing or office management experience. Southern Scripts, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Southern Scripts complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Southern Scripts expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Southern Scripts employees to perform their job duties may result in discipline up to and including discharge. EOE M/F/V/D PI177048505

Keywords: Southern Scripts, Orlando , Proposal Workflow Coordinator - remote position, Other , Orlando, Florida

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