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Accounts Payable Clerk/Administrator

Company: SS Vape Brands Inc
Location: Orlando
Posted on: May 16, 2022

Job Description:

Job Description Position Summary The Accounts Payable Clerk/Administrator is responsible for the payment of goods and services purchased by the organization. This includes processing, monitoring payments, expenditures, reconciling monthly statements and providing these services in an effective and efficient manner. Essential Duties and Responsibilities Conducts routine data entry management for accounts payable records. Reviews billing statements, invoices, and similar documents for accuracy; alerts accounting team of any discrepancies. Enters vendor information and data into accounting software system, other computer software systems; verifies that invoice information is entered correctly. Answers vendor questions by researching accounts and resolves discrepancies. Facilitates routine monthly payments as approved. Receives and verifies expense reports; reconciles expenses and other financial reports with account balances and other office records. Assists with accounting records and ledgers by reconciling monthly statements and transactions. Calculates monthly commission payments for sales representatives and submits to HR for processing. Perform general clerical duties including filing, scanning, mailing and other duties as required to support the accounting department. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Planning & Organizational Skills: High attention to detail, troubleshoot and ability to multi-task. Ability to read, count, and write to complete all documentation accurately Acquires needed information and resources to effectively perform essential duties and responsibilities. Maintains resources so that they are orderly, accessible, and up to company standards. Initiative/Flexibility: Maintains consistent knowledge of the role and continuously reviews current processes/procedures to increase operational efficiency. Ability to work in a fast-paced office environment with specific deadlines Demonstrated resourcefulness and initiative to learn new skills Ability to work flexible hours as needed including weekends Cultivating Relationships: Presents oneself positively and energetically and recognizes and responds effectively to others' opinions and concerns. Develops contacts and relationships to effectively maintain internal and external stakeholder relationships. Communications Skills: Ability to assemble separate pieces of information and produce cohesive messages. Demonstrates effective listening skills and put forth understanding. Demonstrated ability to follow standard practices and procedures, receive instruction and supervision, and contribute to projects and initiatives Able to connect with customers, get and maintain their attention, clearly state issues and solutions to reach common agreements(s) and understanding(s). Integrity, Trust & Respect: Consistently honors commitments and takes responsibility for actions and words. Admits to mistakes and takes action to address them. Maintains confidentiality Others believe what you say and act on it with faith and belief. They are held in high regard by co-workers, customers, and other business stakeholders Qualifications Skills Proficient in Microsoft Office Suite, specifically in Excel Quick Books, Point of Sale, and Inventory Management Software Platforms Education and/or Experience: High school diploma or equivalent required; Business or Accounting degree preferred. 3 years of accounting experience required. Work Environment: Physical Demands: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Works is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. While performing the duties of this job, prolonged periods sitting at a desk and working on a computer required. Work schedule is 8 AM - 5 PM Monday through Friday with occasional nights and weekends. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. In addition, duties, responsibilities, and activities may change at any time with or without notice. Equal Employment Opportunity: Equal opportunity employer and committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and we make all employment decisions without regard to race, ethnicity, color, age, sex, gender, gender identity or gender expression, sexual orientation, religion, creed, marital status, pregnancy, national origin/ancestry, citizenship, physical/mental disability, genetic information, medical condition, military status, or any other basis prohibited by law ("protected status").

Keywords: SS Vape Brands Inc, Orlando , Accounts Payable Clerk/Administrator, Other , Orlando, Florida

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