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Accounts Payable Specialist

Company: Lake Nona Wave Hotel
Location: Orlando
Posted on: November 22, 2021

Job Description:

Job Overview

This position is responsible for processing invoices and check payments to vendors in accordance with established standards. S/he reconciles daily statements and month-end balancing of payables. This position will also be responsible for General Cashier.

Essential Functions

-Compares purchase orders to invoices in Birchstreet and distributes to manager for approval
-Audits invoices for errors, corrects as necessary
-Assures compliance with internal controls, policies and procedures
-Ensures proper back up is attached to expense reports
-Participates in regular periodic reports and inventories
-Processes all approved invoices for payment
-Ensures appropriate backup is attached
-Ensures correct charging amount by coding invoices
-Ensure all checks have appropriate signatures
-Reconciles all statements, request missing invoices, and make adjustments as necessary
-Summarizes payments due and communicate cash needs to the Controller for approval
-Ensures appropriate support documentation is obtained and attached to the invoices before payment is made
-Handles all vendor inquiries and reconciles all vendor statements
-Maintains paid and unpaid invoice files
-Create new vendor accounts in system with W9 forms and update vendor master accounts
-Maintain accurate files on all authorized purchase orders. Review open POs for month end accruals.
-Issue house banks to front office and food & beverage team.
-Count deposits daily and prepare bank deposits for armored car services pickup
-Surprise audit of house banks
-Resolve cash over/short with managers
-Order change from bank and provide change to team members.

Keywords: Lake Nona Wave Hotel, Orlando , Accounts Payable Specialist, Other , Orlando, Florida

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