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Administrative Coordinator

Company: Kelly Services
Location: Orlando
Posted on: April 9, 2021

Job Description:

Export Coordinator - temporary for approximately 3 monthsPay Rate: $18/hr.Hours: 8am - 5 p.m. Monday - Friday--Looking for an opportunity to fill in on a "contract" assignment for approximately 3 months with a very reputable, well-known company. Please apply today (pending you meet the job requirements)--Job Summary: Responsible for international customer order entry, export documentation creation and gathering documents to include but not limited to the following; commercial invoices, packing lists, certificates of origin (Central America Free Trade Agreement (CAFTA) and North America Free Trade Agreement (NAFTA) certificates), ocean bills of lading, health certificates and other documents as per specific country / country requirements. Possible coordination of US Food and Drug Administration (FDA) audits.Essential Job Functions:

  • Coordinate timely shipment of all export orders through the company's distribution centers or U.S. suppliers or other entities as required by the business.
  • Produce full suite of export documents to support each export transaction and ensure importer has all required documentation to support seamless importation.
  • Maintain and manage customer profiles to include all documentary requirements and internal information needed to successfully support the customer.
  • Perform export order entry functions within the company's enterprise resource planning (ERP) system.
  • Maintain and manage export order log document to be shared with, but not limited to, export department personnel, the replenishment team and the center personnel supporting the export shipment.
  • Work with customers, replenishment team, and suppliers to adjust order quantities and ship dates as needed.
  • Perform requested research as needed by management from time to time. Pull data from data warehouse site. Be able to manipulate the data in many different ways to help develop reports and supply information that may be requested from time to time from other members of the department or of the organization.
  • Provide support as needed to other export coordinators to obtain product information documents that may be requested to support Import Customs clearance filings.
  • Maintain electronic and physical shipment filing system in accordance to company/department policies.
  • Cross train with other members of the export team to have working knowledge of all export accounts to provide back up support if and as needed.--Minimum Knowledge, Skills and Abilities:
    • Associates degree in related discipline, relevant experience with a focus on exports from the U.S.A. in lieu of a degree will be considered.
    • Working knowledge of Export Administration Regulations, international documentation and logistics. United States Department of Agriculture (USDA) Veterinary Certificates, Food Safety and Inspection Services (FSIS) Certificates, Certificates of Free Sale, Certificates of Origin (CAFTA / NAFTA) and others as applicable.
    • Computer proficiency (Microsoft Office Suite, various databases, internet research).
    • Strong organizational skills with the ability to continually prioritize and reprioritize work.
    • Communicate well with internal and external customers.
    • Ability to remain positive in stressful and challenging situations.
    • Creative thinker with the ability to multitask and find solutions to daily challenges.
    • Work with customers in multiple time zones. Be available from time to time outside of normal business hours (8 30 am to 5 00 pm).
    • Strong evidence of attention to detail and accuracy.Preferred Skills and Abilities:
      • Previous experience/knowledge with AS400,
      • Previous experience in freight forwarding activities; steamship line bookings, Electronic Export Information (EEI) filings, Harmonized Tariff Schedule, and product classification experience.--Please email resume to me directly at: wendy.dees@kellyservices.comWhy Kelly--?As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.About Kelly--At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.]]

Keywords: Kelly Services, Orlando , Administrative Coordinator, Other , Orlando, Florida

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