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Litigation Administrative Assistant

Company: Nelson Mullins Riley & Scarborough LLP
Location: Orlando
Posted on: January 15, 2019

Job Description:

Job ID 2Job Locations US-FL-OrlandoCategory Administrative AssistantsOverview

The Orlando, FL office of Nelson Mullins Broad & Cassel, an AmLaw 100 law firm, seeks a Litigation Administrative Assistant with 5+ years of experience.

Responsibilities

  • Prepare/revise/finalize correspondence, pleadings, documents and other clerical assignments as delegated
  • Maintain attorney calendars; make travel arrangements; process monthly expense reports
  • Run conflict checks, open new client/matter engagements, maintain electronic and paper client files, set-up billing requirements for clients
  • Enter attorney time in time entry system
  • File documents with appropriate courts, including e-filings
  • Schedule depositions and other client meetings, communicate with clients as necessary
  • Assist with billing/client invoices
  • Maintain and update contacts

    Qualifications

    • College degree preferred; high school degree or equivalent mandatory
    • 5+ years of recent State and Federal litigation experience within a law firm
    • Must have strong ability to write and communicate effectively and professionally with employees, clients and attorneys
    • Must be a self-starter and proactive in work habits
    • Maintain confidentiality and exercise sound judgment
    • Typing of 65+ wpm
    • Strong organizational and document management skills
    • Ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks on a daily basis
    • Proficiency using Microsoft Suite products is required.
    • Excellent proofreading skills
    • Reliability, teamwork, professionalism, ability to multi-task and pay attention to detail
    • Experience with a document management system, docketing system, billing and time entry programs preferred

      PM17

      Keywords: Nelson Mullins Riley & Scarborough LLP, Orlando , Litigation Administrative Assistant, Legal , Orlando, Florida

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