Food and Beverage Administrative Assistant (Start Date No Earlier Than November 11, 2024)

Company: Disability Solutions
Location: Orlando
Posted on: September 28, 2024

Job Description:

At Loews Hotels at Universal Orlando, our team members get to make a difference and have fun every day. Our world-class team brings to life the incredible, award-winning hotels located at Universal Orlando Resort.Named one of Central Florida's Top Workplaces and one of America's Best-in-State Employers by Forbes, we are committed to our "power of we" culture.Are you looking for a place where you can bring your authentic self to work every day and be able to connect, engage and delight?

• We offer excellent benefits and perks including one free meal per shift and free theme park access.
• We have a dynamic culture that makes every day interesting, challenging, fulfilling and fun.
• We embrace diversity at our core and offer the opportunity for all team members to reach their potential.
• We invest in training and development opportunities for all team members.
• We promote social responsibility by being a good neighbor in the community.
• We care for you, just as we care for others.Position Start Date No Earlier Than November 11, 2024Qualifications
  • High School diploma or higher
  • Three to five years experience Administrative Assistant/Secretarial
  • Proficient in office equipment operation, keyboard 50 wpm, computer software; Win95, Word, Excel
  • Effective management, leadership, organizational and communication skills
  • Guest service oriented, with excellent Hospitality skills
  • Ability to work flexible schedule to include weekends and holidaysKey Responsibilities:
    • Greets and assists visitor to the department
    • Answers incoming phone calls, directs calls to appropriate department as necessary
    • Takes and transmits messages for Director
    • Maintains appointment calendar for Director and keeps him/her informed of scheduled commitments
    • Prepares and distributes correspondence for department
    • Receives, sorts, distributes department mail
    • Assists in the preparation and distribution of reports generated by the department
    • Maintains reader file for Food and Beverage Department personnel
    • Maintains files for and thorough familiarity with contracts for services, materials and supplies
    • Maintains trace file for time sensitive activities and materials
    • Establishes and maintains files to effectively organize the department
    • Controls inventory for office supplies, requisitions same as needed to support operations
    • Maintains departmental payroll reports/records and training records and contact file for department personnel
    • Maintains accurate contract and contact information for vendors, suppliers and other organizations doing business with Loews (Insert Hotel Name)
    • Assists in the preparation of monthly inventory reports
    • Assist in the completion of special projects as assigned by the Director
    • Assists other Food and Beverage department personnel as necessary to ensure smooth operation of department
    • Other duties as assignedGeneral Responsibilities:
      • Promotes and applies teamwork skills at all times
      • Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance
      • Is polite, friendly, and helpful to guests, management and fellow employees
      • Executes emergency procedures in accordance with hotel standards
      • Complies with required safety regulations and procedures
      • Attends appropriate hotel meetings and training sessions
      • Maintains cleanliness and excellent condition of equipment and work area
      • Complies with hotel standards, policies and rules
      • Recycles whenever possible
      • Remains current with hotel information and changes
      • Complies with hotel uniform and grooming standards

Keywords: Disability Solutions, Orlando , Food and Beverage Administrative Assistant (Start Date No Earlier Than November 11, 2024), Hospitality & Tourism , Orlando, Florida