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Benefits & HRIS Manager

Company: YMCA of Central Florida
Location: Orlando
Posted on: May 27, 2023

Job Description:

Job Type
Responsible for overseeing and managing all aspects and activities of the company's benefits administration program(s), and HRIS systems. Provides support to the HR department and organization at large. The items listed are intended to provide an overview of the essential functions of the job.
Our Culture
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. We are the Y.
Job Responsibilities

  • Lead and execute benefit programs, including but not limited to medical plans (HMO)-HRA, (HMO)-HSA, dental, life insurance; Flexible Spending Accounts (FSA), COBRA, and assistance with legislated leaves of absence
  • Responsible for updating the HRIS/Benefit system with changes driven by the organization and vendors.
  • Administer the 403(b) and Y Retirement plans and provide enrollment, audit, and reporting support for the plan
  • Work with insurance brokers and plan carriers related to plan design, plan administration and compliance to applicable employment laws and regulatory administrative practices.
  • Provide hands-on benefits administration support in coordination with HR support staff (including enrollment, terminations, invoice reconciliation, etc.).
  • Audit benefits plans for compliance with government regulations; prepare and submit all government-mandated reports.
  • Develop training and presentations and lead discussions with leadership team and staff
  • Facilitate the annual renewal and enrollment process including preparation of employee communications and updating benefit enrollment information
  • Ensure benefit information and policies are kept current and develop new communication materials, strategies, and project plans to enhance employees' understanding of benefits offerings
  • Develop ways to streamline operational processes and day-to-day inquiries
  • Maintain employee benefits database in HRIS system, coordinate transfer of data to external vendors, plan providers, and others.
  • Act as a liaison between technical and non-technical stakeholders during HRIS and systems implementation processes, integrations, and system updates
  • Create training materials and system documentation; facilitate employee and manager training sessions, knowledge transfer, and user adoption of the system
  • Maintain system, ensure integrity and accuracy of data maintained in the system and make recommendations for change support when necessary.
  • Administrator of the HRIS / Paylocity system. Gather data, improving the performance of various HR systems and making recommendations to improve performance metrics.
  • Write, maintain and support a variety of dashboards and reports utilizing reporting tools and synthesizing data in Excel.
  • Ensure Association compliance with government laws and regulations through timely audits, reporting requirements and keeping apprised of regulatory issues.
  • Perform statistical analysis and data integrity audits on gathered HRIS data/processes and run queries
  • This is not an exhaustive list of all functions and responsibilities that the position may be required to provide. All other duties as assigned by management. Requirements
    • Bachelor's degree in Business Administration, Management, Human Resources or other related field
    • At least 3 years of experience in benefits administration
    • At least 2 years of experience in an HRIS analyst or similar systems / reporting role
    • In depth experience using an HRIS system &/or benefit/payroll management systems essential. Paylocity is a plus.
    • Strong organizational skills & attention to detail essential
    • Exceptional interpersonal and communication skills
    • Must have advanced skills with Excel, including formulas
    • Microsoft Office proficiency and Outlook
    • Ability to keep up with technical innovation and trends in HRIS Analysis
    • Knowledge of laws, regulations and reporting requirements that govern state and federal requirements.
    • Experience in documenting processes, as well as performing diagnostic tests and audits
    • Strong problem solving capabilities and a high attention to detail
    • Ability to work in a time sensitive/deadline driven environment Work Environment & Physical Demands
      • Must be willing to work a flexible schedule, which may include weekends and holidays as needed.
      • Must be willing to work an on-call schedule rotation as required.
      • Must be willing to travel within Central Florida. Must have a valid Driver license. The employee is required to have visual acuity to operate motor vehicles.
      • The noise level in the work environment is usually moderate to loud.
      • The physical activities of this position include: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, and repetitive motions. Talking is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, with or without correction.
      • Required to sit or stand for extended periods of time while demonstrating manual dexterity in order to accurately work on the phone, computer keyboard, and other equipment.
      • The employee must be able to perform light work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
      • The employee is required to have close visual acuity, along with the visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned, preparing and analyzing data and figures, transcribing, viewing a computer screen, extensive reading, or to make general observations of facilities or structures.
      • Must possess auditory and verbal capabilities in order to adequately communicate via phone and in person.
      • The employee is not substantially exposed to adverse environmental conditions. DISCLAIMERS
        • Must complete successful background screening, which includes criminal and credit screening.
        • All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA promotes an equal employment opportunity work place which includes reasonable accommodation of otherwise qualified disabled applicants and employees. Please see your manager should you have any questions about this policy or these job duties.
        • This job description may not be all-inclusive and employees are expected to perform all other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.
          Click here to learn more about the YMCA of Central Florida. Take the next step in your career and be part of something BIGGER at the Y!

Keywords: YMCA of Central Florida, Orlando , Benefits & HRIS Manager, Executive , Orlando, Florida

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