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Assistant Property Manager

Company: Stiles Corporation
Location: Orlando
Posted on: November 25, 2022

Job Description:

Assists the Property Manager in the day to day operation of the property by providing administrative support and maintaining general knowledge of the overall operations.

*ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: *
* Assists and administers lease agreements
* Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager
* Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors
* Collects monthly rent payments, contacts delinquent tenants
* Follows up on all maintenance requests and assists tenants with operation questions and concerns
* Assists in budget preparation, information gathering and data input
* Assists in the preparation of new projects, gathering information for operating and start-up budgets
* Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)
* Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant
* Performs vacant space inspections
* Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity
* Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover
* Coordinates tenant move-ins and move-outs
* Maintain emergency notification list from tenants and vendors
* Open, date stamp, distribute daily mail
* Order office supplies
* Maintain office equipment leases; coordinate repairs
* Maintain staff meeting minutes
* Maintain inventory lists
* Draft tenant newsletters
* Responsible for maintenance of: Emergency Procedure, Tenant Information Handbook, Standard Operating Procedures Manual, Emergency contact lists (tenant, vendor & staff), Tenant & Vendor Insurance Reports, Tenant Occupational Licenses
* Review for accuracy: Lease Abstracts and Lease Commission invoices, and ensure match to agreements
* Maintains and Reports Risk Management Policies and Incidents - immediately upon occurrence
* Verify completeness of property files and property binders
* Maintains good relations with tenants, vendors and brokers
* Prepare vendor contract
* Maintain vendor information: contract start date, certificate of insurance information, send W-9 to for completion
* File W-9 in binder and vendor file
* Set up and maintain vendor files
* Handle tenant complaints
* Maintain key system logs
* Ensure signage for new tenants is obtained
* Code payables and input for manager's approval
* Set up and maintain lease and property files
* Maintain tenant insurance current and consistent with lease requirements
* Send and file tenant rent statements monthly
* Initiate tenant lobby events
* Order tenant anniversary lunches/gifts
* Respond to tenant & vendor inquiries
* Maintain and prepare security after hours log
* Maintain tenant conference room reservations
* Maintain and update cleaning log
* Review security log and note items of concern and generate work orders
* Process card access applications and make cards
* Other duties may be assigned which are consistent with the position.

*EDUCATION and EXPERIENCE: *

Minimum of an Associate's Degree preferred. 1-3 years experience, preferably with Class A office buildings. Bilingual (Spanish) preferred.

Job Type: Full-time

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Employee discount
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Professional development assistance
* Retirement plan
* Tuition reimbursement
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Supplemental pay types:
* Bonus pay

Experience:
* Commercial Property Management: 2 years (Required)

Work Location: One location%58047475%

Keywords: Stiles Corporation, Orlando , Assistant Property Manager, Executive , Orlando, Florida

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