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Office Administrator

Company: Kristy's Artistry Design Team
Location: Orlando
Posted on: September 15, 2019

Job Description:

Kristy's Artistry Design Team is a leader in the Central Florida area for on site hair and makeup services for weddings, commercial/production, magazine and photo shoots, corporate events, etc. We have an exceptional team of artists that is very upbeat and we work in a very fast paced environment.--We cater to a variety of clients that include brides, photographers, coordinators, producers, media personalities, as well as, celebrities. We have grown by leaps and bounds and we need someone with strong organizational and administrative skills to help us become more efficient in and out of the office.---- Applicant must be upbeat, friendly and knowledgeable on how to create an efficient work flow for the team. We are looking for someone one who likes being part of a team, is able to understand what we do and who will be excited to help us grow even larger. We need someone who can understand our brand and be able to sell it to our client - be able to explain why we are the best and why we are exceptional in our industry. We need someone who can also be flexible with day to day changes. This is a part-time position requiring working Monday through Wednesday each week and have the ability to eventually transition to Monday through Friday. This position will have a training period that will require applicant to attend 3 on site events in order to obtain an understanding of what we do so that clear and precise answers can be given to inquiring clients. Applicant will be trained in our office during training period, but once trained, the majority of the time, will be done from home and eventually moved to our new office. The home environment must be quiet as a lot of time will be spent talking with clients over the phone. Applicant will be provided a phone and computer to do work from home.-- Requirements: Excellent written and verbal communication skills, as well as, the ability to foster and cultivate a positive team atmosphereStong attention to detailProficiency with Mac, CRM & Lead developmentUse proper grammar and punctuation etiquette with all correspondenceStrong listening and comprehension skillsAbility to complete tasks with minimum supervisionMust be conversational, patient and confidentExceptional problem solving abilityAbility to multi-taskMust have positive outlook--Must use emotional intelligence Responsibilities (current needs with others that may be added): Answer phones and emailsFollow up with leads weeklySchedule appointments, process payments and create timelinesCreate contracts and client digital files and foldersSend out followup emailsCollaborate and asist social media manager with posts on social media on Pinterest, Facebook and Instagram (bi-weekly)Collaborate with social media manager to help and create monthly blog posts on Wordpress based websiteLearn CRM software and help improve workflowSend out requests for reviews (once a month)Manage upkeep of our office, inventory and kits

Keywords: Kristy's Artistry Design Team, Orlando , Office Administrator, Administration, Clerical , Orlando, Florida

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