Administrative Manager
Company: UnitedService Companies
Location: Clearwater
Posted on: January 22, 2026
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Job Description:
Job Description Job Description Job Description JOB SUMMARY:
Manages shift scheduling operation at multiple sites at the
direction of Branch management. Coordinates with Field Operations
Managers & Supervisors and other security personnel. Carries out
administrative procedures for scheduling, logistics, payroll and
billing in support of Branch operations. Distinguishing
Characteristics: Performs as described, with the authority to make
independent choices, free from immediate supervision, in
significant matters that affect the business, or to carry out tasks
that are directly and closely related to such work. ESSENTIAL
FUNCTIONS The functions listed describe the business purpose of
this job. Additional duties may be assigned, and functions may be
modified, according to business necessity. Employees are held
accountable for successful job performance. Job performance
standards may be documented separately, and may include functions,
objectives, duties or tasks not specifically listed herein. In
performing functions, duties or tasks, employees are required to
know and follow safe work practices, and to be aware of company
policies and procedures related to job safety, including safety
rules and regulations. Employees are required to notify superiors
upon becoming aware of unsafe working conditions. All functions,
duties or tasks are to be carried out in an honest, ethical and
professional manner, and to be performed in conformance with
applicable company policies and procedures. In the event of
uncertainty or lack of knowledge of company policies and
procedures, employees are required to request clarification or
explanations from superiors or authorized company representatives.
Manages scheduling and/or a segment of guarding operations at
multiple sites, including supervision of subordinate officers and
supervisory staff; ensures that personnel deliver high quality
service. Ensures that service expectations are being met through
regular contact with employees; evaluates service quality, ensures
that all posts are covered according to security plans and
initiates corrective action in a timely manner as necessary. Meets
with line management for status updates and to identify or address
any actual or potential problems; provides input to security
planning, assessments and surveys; builds estimates and produces
accurate schedules, reviews post orders and communicates
requirements and changes to affected personnel. Participates in and
coordinates with line management regarding the orientation,
training, development and retention of high caliber staff; ensures
that each staff member is treated with dignity and respect; coaches
employees and carries out disciplinary actions, as necessary.
Maintains and submits payroll records and other employee and
business information; reviews reports for accuracy and timeliness.
Maintains a positive, professional environment in full compliance
with applicable laws, regulations, policies and procedures; acts to
ensure that staff members understand and comply with applicable
laws, regulations, policies and procedures. Communicates and
coordinates with line management regarding scheduling, staffing,
equipment, record keeping, and related matters, to ensure smooth
delivery of services; makes scheduling and staffing adjustments as
needed to meet client requirements while controlling labor costs;
reviews reports to ensure that commitments have been met and client
directions have been followed. Provides input to company
initiatives; promptly assists line management in the resolution of
legal, financial, human resources, and administrative issues.
Requirements Education/Experience: Associate degree and minimum 3
years of experience in business development, security operations,
or an equivalent combination of education and experience enough to
perform the essential functions of the job, as determined by the
company. Additional relevant experience can be substituted for the
required education based on one calendar year of experience for one
academic year of education. Competencies (as demonstrated through
experience, training, and/or testing ): Understanding of security
operations. Knowledge of supervisory practices. Planning,
organizing and leadership skills. Oral and written communications
skills. Intermediate to high level knowledge of Microsoft Office
Suite of products Strong customer service and service delivery
orientation. Strong interpersonal skills, with the ability to
interact effectively at various social levels and across diverse
cultures. Ability to take initiative and achieve results.
DISCLAIMER: All the above duties and responsibilities are essential
job functions subject to reasonable accommodation. All job
requirements listed indicate the minimum level of knowledge, skills
and/or ability deemed necessary to perform the job proficiently.
Employees may be required to perform any other job-related
instructions as requested by their supervisor, subject to
reasonable accommodation. This document does not create an
employment contract, implied otherwise, other than an "at will"
employment relationship. United States Security Services is a Drug
Free employer and complies with all applicable laws regarding
affirmative action and equal opportunity in all its activities and
programs and does not discriminate against anyone protected by
law.
Keywords: UnitedService Companies, Orlando , Administrative Manager, Administration, Clerical , Clearwater, Florida
