Secretary

Company: Department of Veterans Affairs
Location: Orlando
Posted on: November 15, 2023

Job Description:

SummaryServes as Secretary and provides secretarial and related clerical administrative services. Works with other secretaries and program assistants to ensure the smooth operation of duties. Exercises tact, resourcefulness, initiative, and judgment in carrying out the duties, responsibilities and communicates activities.Learn more about this agencyHelpOverview* Accepting applications* Open & closing dates11/03/2023 to 11/09/2023* Salary$46,696 - $64,684 per year* Pay scale & gradeGS 7* HelpLocations1 vacancy in the following locations:* Gainesville, FL* Miami, FL* Orlando, FL* Saint Petersburg, FL* Show more locations (4)* Tampa, FL* West Palm Beach, FL* San Juan, PR* Location Negotiable After Selection,* Remote jobNo* Telework eligibleYes-as determined by the agency policy.* Travel RequiredNot required* Relocation expenses reimbursedNo* Appointment typePermanent -* Work scheduleFull-time -* ServiceCompetitive* Promotion potentialNone* Job family (Series)0318 Secretary* Supervisory statusNo* Security clearanceOther* Drug testNo* Position sensitivity and riskNon-sensitive (NS)/Low Risk* Trust determination processSuitability/Fitness* Announcement numberCASD-12185880-24-TL* Control number759004200HelpThis job is open to* Career transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a "surplus" or "displaced" employee.* Internal to an agencyCurrent federal employees of this agency.Clarification from the agencyCurrent, permanent employees of Veterans Healthcare Administration and CTAP eligibles.VideosHelpDutiesMajor duties include but are not limited to:* Takes responsibility for the majority of clerical and administrative functions necessary to the smooth management of an office.* Provide customer service, information control, ordering and tracking resources, initiating work orders, and serving as backup records liaison officer (RLO).* Greets guests, receives and distributes documents, receives telephone calls, sorts and routes mail, files and retrieves records materials, delivers and picks up documents, researches files for data, screens file material for disposal and types forms, memorandums, letters, reports and studies, utilizing computer software programs such as Microsoft Office and Excel.* Makes daily pick-up/delivery of provider packets, signed documents, and other correspondence necessary to keep staff in the office to expedite their monthly workload.* Acts as a liaison between the program, internal and external customers.* Receives phone calls from internal and external customers, takes messages when needed and answers inquiries independently.* Works with clients and customers including the general public.* Serves as the official timekeeper - notifying supervisors when leave limits are exceeded, posting staff time and attendance, processing timecards.* Establishes, updates and maintains office files and records.* Prepares, executes and/or tracks program specific information.Work Schedule: Monday - Friday, 8:00am to 4:30pmCompressed/Flexible: Available at Supervisory discretion.Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.Virtual: This position may require the selectee(s) to be geographically located (live and work) in the VISN 8 catchment area. Virtual/remote opportunities may be available at the agency's discretion for highly qualified candidates and will be discussed during the selection process.Position Description/PD#: Secretary/PD11056ORelocation/Recruitment Incentives: Not AuthorizedPermanent Change of Station (PCS): Not AuthorizedFinancial Disclosure Report: Not requiredHelpRequirementsConditions of Employment* You must be a U.S. Citizen to apply for this job* Selective Service Registration is required for males born after 12/31/1959* You may be required to serve a probationary period* Subject to background/security investigation* Selected applicants will be required to complete an online onboarding process* Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)* Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.* Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/09/2023.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below:Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Specialized experience is defined as:* Perform a full range of procedural duties in support of an office; coordinating and maintaining records and documentation; maintaining administrative files; attends meetings as a recorder and developing minutes; functioning as the primary timekeeper; generating and presenting a wide range of written data.* Handling calls and visitors, processing and tracking incoming and outgoing correspondence, maintaining files records, keeping the supervisor's calendar, and taking meeting minutes, scheduling appointments and meetings; receiving visitors and telephone calls, ascertaining the nature of the call or business of the visitor and determining the appropriate action; and maintaining a file for supply and equipment requests, follow-up and delivery.You will be rated on the following Competencies for this position:* Communication* Customer Service* Financial Management* Interpersonal Skills* Manages and Organizes InformationExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: Work is mostly sedentary; however some walking, bending, stooping, minor lifting of office equipment and supplies will be required.For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationThere is no educational substitution at this grade level. Transcripts not required.Additional informationReceiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.This job opportunity announcement may be used to fill additional vacancies.Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.Read more* BenefitsHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Keywords: Department of Veterans Affairs, Orlando , Secretary, Administration, Clerical , Orlando, Florida