Administrative Assistant I

Company: University of Central Florida
Location: Orlando
Posted on: May 25, 2023

Job Description:

Unleash YOUR Potential With UsAs a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges, and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission of unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve. College of Engineering and Computer ScienceThe University of Central Florida (UCF) College of Engineering and Computer Science (CECS) is among the nation's largest producers of engineering and technology workforce talent and we are the No. 1 provider of graduates to the defense and aerospace industries. We have more than 40 degree and certificate programs within the college and are continuing to grow. Our students, faculty, and alumni address society's greatest challenges and aspirations in aerospace, computing, energy, the environment, healthcare, transportation, and more. Our education and research efforts are supported by a strong neighboring industry presence such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World, and NASA, to name a few. The Opportunity:The UCF College of Engineering and Computer Science is seeking qualified candidates for an Administrative Assistant I position. The Administrative Assistant I will provide administrative support within academic or administrative offices. This position will receive, screen, and direct incoming calls, visitors, mail, and e-mail. This position will prepare and maintain files and records according to established guidelines. This position will use business software applications to prepare correspondence. The Administrative Assistant I may arrange meetings, coordinate travel, and track expenses and other budgetary transactions. This position will be a part-time 20 hours per week position. Responsibilities:

• Greet visitors and direct visitors to proper meeting locations and appointments.
• Handle inbound calls and direct callers to proper individuals.
• Respond to inquiries regarding schedules/agendas, room, and/or meeting coordination.
• Direct requests and inquiries to appropriate individuals as needed.
• Maintain relationships with external constituents (i.e., interviewees, vendors).
• Contribute to the planning of conferences and/or meetings.
• Order office supplies and maintains inventory.
• Ensure office machines (e.g. phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed. Minimum Qualifications:High School Diploma or Equivalent and 0+ years of relevant experience. Preferred Qualifications:
  • Receptionist and customer service experience.
  • Scanning and filing experience.
  • Word and Outlook experience.
  • Mail sorting experience.
  • Data entry experience. Special Instructions to the Applicants:This is for a part-time, 20 hours per week position. Are Benefits Important to You?Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:
    • Benefits packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
    • Paid time off, including annual and sick leave and paid holidays
    • Retirement savings options
    • Employee discounts, including tickets to many Orlando attractions
    • Education assistance
    • Flexible work environment
    • And more For more benefits information, go to the UCF Employee Benefits page and click here . Who Are We?Founded in 1963 to fuel the region's talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It's one of the reasons U.S. News & World Report ranks UCF among the nation's top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.s., certificates, and more. Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins. DepartmentCollege of Engineering and Computer Science (CECS) Dean's OfficeWork ScheduleMonday through Friday, 8:00 am to 12:00 pmType of AppointmentRegularExpected Salary$15.66 to Negotiable Job Posting End Date06-06-2023-12-00-AMVeteran's Preference: Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit Equal Employment Opportunity Statement:As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Keywords: University of Central Florida, Orlando , Administrative Assistant I, Administration, Clerical , Orlando, Florida