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Trust and Estates Legal Secretary

Company: AppleOne
Location: Orlando
Posted on: January 26, 2023

Job Description:

The Private Wealth Practice has an excellent opportunity for a Legal Secretary in the Orlando, FL office. This is non-exempt position that reports to the Human Resources Manager. The ideal candidate will possess excellent people, organizational, and planning skills and the ability to adapt to fast-paced ever-changing priorities. This role requires creativity and the ability to think innovatively and exercise independent judgment when necessary while handling sensitive and confidential information.Responsibilities:--- Delivers excellent work and superior service to the Firm---s clients; contributes to the Firm---s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of three or more attorneys.--- Assist attorneys in meeting client-service support demands, including providing telephone support (answering questions and otherwise being helpful to callers), performing administrative tasks as requested, performing document production, time entry and other related tasks.--- Communicates with attorneys and assists in balancing the team---s fast paced, high volume, workload to ensure completion of projects within short time frames with high quality standards; seeks guidance from the Human Resources Manager when workload demands and deadlines dictate.--- Prepares internal paperwork, including expense vouchers, messenger vouchers and other such forms required by other support departments.--- Schedules various events and meetings. Work with Travel Department regarding business trips, schedule conference rooms using the Conference Room Scheduler, and order refreshments for meetings, when necessary. Legal Secretary should anticipate peripheral needs.--- Prepares and processes legal documents and papers including, but not limited to editing documents, preparing redlines, preparing tables of contents, and assembling physical and electronic closing binders.--- Provides dependable, flexible support. Demonstrates teamwork by providing secretarial and administrative support to others as requested by the Human Resources Manager whenever workload permits; contributes to the assimilation of new legal and support staff.--- Demonstrates knowledge of the Firm---s secretarial policies and all applicable administrative procedures.--- Minimum of 5 years of law firm experience required, supporting a minimum of five attorneys.--- Advanced skills in Word (using styles, track changes and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook, Adobe Acrobat.--- Experience with Microsoft Teams project tracking system, or a similar project management software, is a plus.--- Interpersonal communication skills necessary in order to maintain effective relationships with partners, attorneys, clients and staff in person, by e mail and telephone.--- Must be detailed oriented, able to work independently and multitask in a fast-paced team environment. Must be able to manage multiple high priority projects.--- Demonstrated ability to handle numerous tasks and possess strong organizational skills.--- Ability to exercise discretion with confidential and sensitive information.--- Fundamental knowledge of legal terminology.--- Ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing.AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.High School0-1 years

Keywords: AppleOne, Orlando , Trust and Estates Legal Secretary, Administration, Clerical , Orlando, Florida

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