Company: Orange County Public Schools
Posted on: June 24, 2022
Under direct supervision, the purpose of the position is to perform
school-based duties associated with secretarial functions and
providing administrative support, monitoring and maintaining of the
school budget, payroll, and internal accounts. Employees in this
classification function at a routine clerical/accounting level
capacity and prepare correspondence, answer the phone, schedule
appointments and workshops, file documents, planning of the budget,
record staff attendance, and balance internal accounts. Employees
also procure substitute instructional personnel as needed.
Employees may also routinely access OCPS computer system. Performs
related work as directed.
EXAMPLES OF ESSENTIAL FUNCTIONS
Responds to internal and external customers in a timely, accurate,
courteous and empathetic manner representing OCPS in a positive
Performs secretarial duties including processing and creating
correspondence; performs various record keeping tasks.
Answers the telephone; provides information and assistance; screens
calls to staff; takes/relays messages or directs calls to
Assists with the preparation and planning of the annual school
budget; prepares and maintains budgets by department and
Opens, sorts, and distributes incoming mail; prepares outgoing
Composes, types, and proofreads correspondence, letters, memos, and
other documents; receives and reviews rough drafts for various
documents; types documents and distributes.
Monitors the use of copiers; coordinates maintenance as required;
monitors copier supplies and orders upplies as needed.
Type requisitions for purchase orders for all purchases; checks
merchandise received and arranges for payment.
Issues and records petty cash purchases and requisition
Records staff attendance on payroll worksheets, attendance record,
and monthly verification time report.
Types payroll exemptions on-line; edits and reconciles exemptions
with certificates of absence attendance reports.
Updates and issues sign-in sheets for all staff members; monitors
sign-in sheets for accuracy.
Types staff injury reports; reports injuries to insurance providers
by telephone and fax; monitors medical status and attendance in the
form of worker's compensation absences, light duty elsewhere, and
Records and monitors all incoming school and student monies; issues
checks as needed for various accounts, field trips, and other
expenses; balances and maintains records of accounts; performs bank
Prepares principal's monthly report for the internal auditing
department; prepares and makes weekly deposits to bank.
Procures substitute teachers as needed through the Substitute
Employee Management System.
Operates a computer to enter, retrieve, review, or modify data;
utilizes word processing, database, and software programs.
Operates a variety of machinery, equipment, and tools associated
with department activities, which may include a typewriter, adding
machine, or fax.
Responsible for keeping up to date on current technology, as job
appropriate, being used by OCPS. With the support of the district,
attends training to ensure skill level in various technologies is
at the level required to perform in current position.
Responsible for timely and accurate information they maintain as
part of their job responsibilities.
The list of essential functions, as outlined herein, is intended to
be representative of the tasks performed within this
classification. It is not necessarily descriptive of any one
position in the class. The omission of an essential function does
not preclude management from assigning duties not listed herein if
such functions are a logical assignment to the position.
While the following tasks are necessary for the work of the unit,
they are not an essential part of the purpose of this position and
may also be performed by other unit members.
Performs related duties as directed.
MINIMUM TRAINING AND EXPERIENCE
High school diploma or GED; supplemented by minimum three (3) years
previous experience and/or training that includes bookkeeping or
clerical work, or any equivalent combination of related education,
training and experience which provides the required knowledge,
skills and abilities to perform the essential job functions.
Data Utilization: Requires the ability to review, classify,
categorize, prioritize, and/or analyze data and/or information.
Includes exercising discretion in determining data classification,
and in referencing such analysis to established standards for the
purpose of recognizing actual or probable interactive effects and
Human Interaction: Requires the ability to provide guidance,
assistance, and/or interpretation to others on how to apply
procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires
the ability to operate, maneuver and/or control the actions of
equipment, machinery, tools, and/or materials used in performing
Verbal Aptitude: Requires the ability to utilize a wide variety of
reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition,
subtraction, multiplication, and division; ability to calculate
decimals and percentages; may require ability to utilize principles
of fractions and/or interpret graphs.
Functional Reasoning: Requires ability to apply principles of
rational systems. Ability to interpret instructions furnished in
written, oral, diagrammatic, or schedule form. Ability to exercise
independent judgment to adopt or modify methods and standards to
meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise the
judgment, decisiveness and creativity required in situations
involving evaluation of information against measurable or
Physical Ability: Tasks involve the ability to exert light physical
effort in sedentary to light work, but which may involve some
lifting, carrying, pushing and/or pulling of objects and materials
of light weight (5-10 pounds). Tasks may involve extended periods
of time at a keyboard or work station.
Sensory Requirements: Some tasks require visual perception and
discrimination. Some tasks require oral communications ability.
Environmental Factors: Tasks are regularly performed without
exposure to adverse environmental conditions, such as dirt, dust,
pollen, odors, wetness, humidity, rain, fumes, temperature and
noise extremes, machinery, vibrations, electric currents, traffic
hazards, animals/wildlife, toxic/poisonous agents, violence,
disease, or pathogenic substances.
The Orange County School District will provide reasonable
accommodations to qualified individuals with disabilities to allow
them to perform the essential functions of the job when such
individuals request an accommodation.
Posting Title: SCHOOL SECRETARY/BKPR
Requisition ID: 2022-98925
Name: SOUTHWOOD ELEMENTARY
Street: 12600 BISTED DR
Post End Date: 6/15/2022 11:59 PM
Work Hours and Days: 12 month, 8 hours per day
External Company Name: Orange County Public Schools
External Company URL: www.ocps.k12.fl.us
Keywords: Orange County Public Schools, Orlando , SCHOOL SECRETARY/BKPR, Administration, Clerical , Orlando, Florida
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