Receptionist / Administrative Support Team Member

Company: USHR
Location: Winter Park
Posted on: May 16, 2022

Job Description:

Job Description -- Answer and direct phone calls -- Organize and schedule meetings and appointments -- Maintain contact lists -- Produce and distribute correspondence memos, letters, faxes and forms -- Assist in the preparation of regularly scheduled reports -- Develop and maintain a filing system -- Order office supplies -- Provide support to subsidiaries (purchases and credit card reconciliation) -- Book travel arrangements -- Provide general support to visitors -- Provide information by answering questions and requests -- Research and creates presentations -- Generate reports -- Handle multiple projects -- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies -- Contribute to team effort by accomplishing related results as needed -- Carry out administrative duties such as filing, typing, copying, binding, scanning etc. -- Write letters and emails on behalf of other office staff -- Handle sensitive information in a confidential manner -- Take accurate minutes of meetings -- Coordinate office procedures -- Reply to email, telephone or face to face enquiries -- Resolve administrative problems -- Receive, sort and distribute the mail -- Maintain common areas -- Maintain up-to-date employee holiday records

Keywords: USHR, Orlando , Receptionist / Administrative Support Team Member, Administration, Clerical , Winter Park, Florida