Administrative Assistant

Company: Everest Recruiting
Location: Orlando
Posted on: November 23, 2021

Job Description:

Administrative Assistant Everest Recruiting Solutions is a full-service recruiting firm and has been successfully assisting candidates with their career search for over 20 years. Our customer is seeking qualified candidates to provide administrative support to various departments. The Administrative Assist is the firm---s host, greeter and manages vital organizational operations to keep the departments working efficiently. What your typical workday looks like:

• Oversees all aspects of general office coordination and/an Assistant to the President.
• Fields phone calls and directs to appropriate Party, routes operator voice messages
• Monitors the general email box, voice mail, fax, incoming mail and courier mail and routes correspondence and messages in a timely manner
• Manage the conference room and keeps it organized, clean and presentable
• Act as the point of contact for tenants, fulfill tenant requests, coordinate schedules, building access, etc.
• Assists with updating marketing materials and the coordination of marketing efforts
• Assist with General Business Development duties as directed
• Assists with planning and coordinating Corporate Events and fundraisers
• Helps create and manages the budget for sponsorships and charitable giving
• Helps create procedures as necessary for office organization
• Helps create and maintain budget for office related expenses, orders supplies as needed
• Research, price and assist with purchasing and buyout of materials and services
• Helps manage overall building maintenance and controls
• Distributes new hire packets and conducts new hire orientation
• Helps manage the distribution of company assets: cell phones, lap tops, badges, keys, etc.
• Assists with all corporate communications, memoranda, meeting requests, etc.
• Draft and distribute meeting minutes, prepare meeting agenda
• Maintain and renew all company certifications with municipalities and client prequalifications
• Completes annual reporting for Corporation, licensing and renews BTR 20.
• Assists with the coordination of special projects with attention to detail and timely follow-up
• Assists arranging travel and accommodations of staff
• Manages information flow on server and faxes, conduct document control and maintain filling system for non-department specific information
• Monitors and assists with maintenance of the organization---s website
• May supervise volunteers and other support personnel
• Maintain confidentiality in all aspects of client, staff and agency information
• Other duties as assigned by company executives. What you need: Minimum 1 year experience working in an office setting with multiple tasks and responsibilities. Previous experience in construction industry desired. AA degree preferred. Skills - Excellent Organizational skills, ability to multi-task, deadline oriented excellent written and oral communication skills, proficiency in MS office to include: Word, Excel, PowerPoint and Publisher. Ability to follow-up on tasks and assignments with limited instruction and supervision. Customer oriented, must be self-motivated and persistent. This position requires work both in the office. Travel may be required to drop off pay applications of pick-up plans as needed. Teamwork will be required to prepare marketing materials and presentations. Office hours are 8am-5pm. Supervision is limited; however, day to day tasks need to be completed with a sense of urgency. Status reports on on-going tasks will need to be provided to the delegating Manager. Apply now! We can do the initial interview and discuss this opportunity with you remotely! Job Requirements:Please see complete job description above.

Keywords: Everest Recruiting, Orlando , Administrative Assistant, Administration, Clerical , Orlando, Florida