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Administrative Assistant

Company: JRCO Scenic
Location: Orlando
Posted on: November 23, 2021

Job Description:

General Contractor in search of a qualified administrative assistant. Looking for an experienced candidate, but willing to train.Responsibilities:

  • Answer and direct phone calls
    • Organize and schedule meetings and appointments
      • Maintain contact lists
        • Assist in the preparation of regularly scheduled reports
          • Develop and maintain a filing system
            • Order office supplies
              • Book travel arrangements
                • Submit and reconcile expense reports
                  • Provide general support to visitors
                    • Provide information by answering questions and requests
                      • Take dictation
                        • Research and creates presentations
                          • Generate reports
                            • Handle multiple projects
                              • Prepare and monitor invoices
                                • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
                                  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
                                    • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
                                      • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
                                        • Contribute to team effort by accomplishing related results as needed
                                          • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
                                            • Organize travel arrangements for senior managers
                                              • Write letters and emails on behalf of other office staff
                                                • Book conference calls, rooms, taxis, couriers, hotels etc.
                                                  • Cover the reception desk when required
                                                    • Maintain computer and manual filing systems
                                                      • Handle sensitive information in a confidential manner
                                                        • Take accurate minutes of meetings
                                                          • Coordinate office procedures
                                                            • Reply to email, telephone or face to face enquiries
                                                              • Develop and update administrative systems to make them more efficient
                                                                • Resolve administrative problems
                                                                  • Receive, sort and distribute the mail
                                                                    • Answer telephone calls and pass them on
                                                                      • Manage staff appointments
                                                                        • Coordinate repairs to office equipment
                                                                          • Greet and assist visitors to the office
                                                                            • Photocopy and print out documents on behalf of other colleaguesRequirements:
                                                                              • Proven admin or assistant experience
                                                                                • Knowledge of office management systems and procedures
                                                                                  • Excellent time management skills and ability to multi-task and prioritize work
                                                                                    • Attention to detail and problem-solving skills
                                                                                      • Excellent written and verbal communication skills
                                                                                        • Strong organizational and planning skills
                                                                                          • Proficient in MS Office
                                                                                            • At least 3 years of experience in the field or in a related area
                                                                                              • High school diploma or equivalent; college degree preferredJob Type: Full-timePay: $16.00 - $22.00 per hourBenefits:
                                                                                                • 401(k)
                                                                                                • 401(k) matching
                                                                                                • Dental insurance
                                                                                                • Health insurance
                                                                                                • Vision insuranceSchedule:
                                                                                                  • 10 hour shiftApplication Question(s):
                                                                                                    • What is your desired starting pay?Experience:
                                                                                                      • Customer Service: 3 years (Preferred)
                                                                                                      • MS Office: 5 years (Preferred)Work Location: One location

Keywords: JRCO Scenic, Orlando , Administrative Assistant, Administration, Clerical , Orlando, Florida

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