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Ops Administrative Assistant -

Company: Florida Department of Transportation
Location: Orlando
Posted on: November 22, 2021

Job Description:

Requisition No: 452984Agency: Office of the Attorney GeneralWorking Title: OPS ADMINISTRATIVE ASSISTANT - Position Number: Salary: $13.00 - $15.00 hourlyPosting Closing Date: 11/16/2021This is a Full-Time OPS PositionThis is a re-advertisement. Prior applicants need not re-applyINTRODUCTORY STATEMENT: The Office of the Attorney General, Department of Legal Affairs (OAG) is a pre-eminent, constitutional office, which serves as the chief lawyer to all state agencies and provides legal protections for Floridians against fraud and through the enforcement of the state's laws. The OAG, is a cabinet agency in the executive branch of Florida state government.IMPORTANT NOTICE: To be considered for the position all applicants must:Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application (including military service, self-employment, job-related volunteer work, internships, part-time employment, etc.) and that gaps in employment are explained. Applicants who do not provide all information necessary to qualify, will not be considered for this position.Verify that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.The elements of the selection process may include a skill assessment exercise.Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.MINIMUM REQUIREMENTS: A bachelor's degree and one year of administrative experience. A master's degree can substitute for the required experience. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.JOB SUMMARY: This position is in the Consumer Protection Division and is a full-time, highly responsible administrative position that requires the individual to work independently with limited supervision. This position requires strong organizational skills, excellent communication skills (both verbal and written), and the ability to multitask effectively. Good computer skills are essential. This position works as part of a team to provide legal administrative support to several attorneys and investigators in a fast-paced environment, and requires an understanding of the court procedures and rules.KSA/EXAMPLES OF WORK PERFORMED:This position may include the following responsibilities:* Prepare forms, letters, memoranda and legal pleadings and financial reports as required;* Proofread and format pleadings and correspondence;* Docket and file pleadings and correspondence;* Create and maintain case files on current cases;* Create and maintain excel spreadsheets;* Make travel arrangements and reservations, schedule court reporters, and set hearings, etc.;* Maintain attorney calendars and monitor emails as requested;* Independently prepare correspondence as required;* Communicate via letter and telephone with public officials, attorneys, and consumers;* Assist with administrative functions such as purchase requisitions, supplies, invoices, travel;* Acts as backup receptionist: greets and assists all visitors to the agency; receives and screens incoming telephone calls and makes correct referrals; sorts and processes mail;* Assists with preparing files for scanning to the archives, and with shredding;* Assist with special projects as needed.

OTHER REQUIREMENTS:Preference will be given to:* Applicants with legal administrative or legal support experience;* Applicants who have worked in a law firm, legal department or courthouse, in a support role.PLEASE ENSURE YOU ANSWER THE SPECIFIC QUALIFYING QUESTIONS COMPLETELY - Applications will not be considered if the questions are not answered fully or refer us to the resume.An administrative skills exercise may be administered as part of the selection process. A passing score of 50% is required to advance in the selection processAn Excel skills exercise may also be administered as part of the selection process.VETERAN RECRUITMENT STATEMENT: The OAG values the service provided by veterans and their families and supports the hiring of returning service members and military spouses. Applicants eligible for veterans' preference will receive preference in employment and are encouraged to apply, pursuant to chapter 295, Florida Statutes. However, applicants claiming veterans' preference must attach supporting documentation with each application submission that includes character of service (for example, DD form 214 member copy #4) along with any other documentation as required by rule 55a-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here . If you have trouble attaching the documentation, contact our HR office at .PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at . If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide the accommodation.CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.We hire only U.S. citizens and those lawfully authorized to work in the U.S.E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government's employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of the employment eligibility verification form (i-9).REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //.If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Nearest Major Market: Orlando

Keywords: Florida Department of Transportation, Orlando , Ops Administrative Assistant -, Administration, Clerical , Orlando, Florida

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