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Senior Administrative Assistant

Company: Kimley-Horn
Location: Orlando
Posted on: October 19, 2020

Job Description:

Responsibilities include, but are not limited to:


  • Support multiple functional leaders of a region comprised of more than 800 employees in multiple locations.
  • Provide support to marketing, human resources, information systems and accounting at various times.
  • Process confidential information such as staff reports and committee documents.
  • Compile meeting agendas, minutes and miscellaneous other documents.
  • Independently draft memos/correspondence for review by various regional management team members.
  • Serve as the travel coordinator for several Florida offices and negotiate rates with hotels and conference centers and arrange travel in support of firm initiatives.
  • Special project coordination: Annual kick-off meeting, Mid-year/Business plan meetings, staff lunches and dinners.
  • Proactively manage regional management team member Outlook calendars (meetings/call scheduling), as well as all travel and expense reports for the team.
  • Provide updated information for the company intranet, attend monthly conference calls, and train administrative support on company policies& procedures.
  • File and maintain project files, fax, scan and process mail as needed.
  • Provide back up support to office administrative staff when needed.

    Requirements:

    • Ten years of progressively responsible Administrative Assistant experience preferred.


      • Experience with proactive calendar management for multiple executives.
      • Proven ability to maintain confidentiality.
      • Significant experience and proficiency using Microsoft Office (Word, Excel, Outlook, Power Point, Teams).
      • Exceptional customer service, strong organizational skills and a friendly personality.
      • Excellent organization and follow-through skills as well as the ability to multi-task in a fast paced environment with limited daily supervision.
      • Exceptional written and verbal communication skills, typing skills and attention to detail.
      • Strong grammar and punctuation skills with ability to proofread documents and correct as needed.
      • Ability to anticipate needs of others.
      • Capable of managing and balancing multiple tasks/priorities and performing well under pressure.
      • Ability to support a variety of professional workgroups and in a team environment.
      • Ability to work overtime when necessary.

        Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions. Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.Apply Now

Keywords: Kimley-Horn, Orlando , Senior Administrative Assistant, Administration, Clerical , Orlando, Florida

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