Accounts Payable Specialist

Company: Kessler Collection Corporate Office
Location: Orlando
Posted on: May 28, 2023

Job Description:

AN INSPIRING CAREER AWAITS YOU!The Kessler Collection is made up of 11 artful hotel and resort properties, 25 restaurants, and over 1,800 Grand Performers across 7 states, we continue to grow and so will you! The opportunities are endless. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Our Grand Performers Receive Many Benefits Including:Marriott Employee Discounts WorldwideCompetitive Wage & Discretionary Bonus ProgramMedical, Dental, Vision InsuranceCompany-Sponsored Life InsuranceShort & Long-Term Disability InsurancePet InsuranceTuition Reimbursement Program401(K) with Discretionary Company Matching ContributionsEmployee Assistance Program JOB SUMMARYThe overall objective and purpose of the Accounts Payable Specialist position is to provide support to the Accounts Payable Manager in the Accounting Department. The incumbent is responsible for the day-to-day accounts payable transactions. They are to provide the highest level of service in support of the mission, core values, standards and goals established by the company.CORE RESPONSIBILITIESPrimary areas of responsibility include, but are not limited to the following:Responsible for receiving, processing and verifying accounts payable invoices using accounting software and other programs.Handles accounts payable accurately and efficiently for separate hotels and corporate entities with multiple vendors.Maintains new and existing vendor lists in multiple locations and entities with accompanying documentation required by auditors.Responds timely to vendor questions and comments regarding payment and invoice issues.Compiles detail accounts payable aging reports for both internal and external parties as needed weekly and or monthly.Reviews Grand Performer expense reports for internal SOP compliance requirements.Monitors discount opportunities with vendors and communicates the information in a timely manner.Reviews coding on invoices to ensure it is consistent with history and budget in the general ledger.Audits invoices against purchase orders, amendments to purchase orders, researches discrepancies, and processes for payment.Investigates problems that vendors or hotel operations have with obtaining payment for bills.Maintains a digital library of accounts payable documents using OCR technology with invoices, ACHs and transfers to preserve historical records.Monitors accounts payable vendors to ensure that payments are up to date and maintain meticulous records of outstanding payables.Reconciles vendor statement discrepancies and problems, bringing any discrepancies to the attention of the Accounts Payable Manager.During month end, reconciles accounts payable aging to general ledger account and investigates and explains any discrepancies.Communicates challenges with general managers and makes corrections to improve the accounts payable workflow as needed.Maintains accounts payable records history for audits and federal 1099 reporting purposes.Respond promptly to vendor questions, concerns and special requests.Prepares check requests, wire transfers and ACH transactions in the Accounting software in a timely manner.Prepares intercompany invoices and payments for hotels and corporate entities.Maintain the integrity of Company and Vendor proprietary information and protect Company assetsMaintain complete knowledge in the use of all office equipment.Maintain complete knowledge and comply with company policies and SOP proceduresMaintain neat, clean and professional appearance according to standardsFollow all company safety and security policies and procedures. Report accidents, injuries and unsafe conditionsDevelop and maintain positive working relationship and support the team to achieve our goalsAttend required training and meetingsAll other duties as assigned, planned or un-plannedKNOWLEDGE, SKILLS, AND ABILITIESTo perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent.Greet and interact with internal Grand Performers in a genuine warm and friendly manner using professional and Kessler standard nomenclatureMultitasking ability to work under pressure accurately at month end.Working Knowledge of Accounts Payable Modules in accounting software and Microsoft Office.Ability to read and interpret documents such as safety rules, operating and procedure manuals.Ability to speak and write effectively to internal Grand Performers and external vendors.Ability to work in a team and take direct supervision.Ability to be detailed oriented and organized with problem solving skills.KEY PARTNERSHIPSTo perform this role successfully, an individual must cultivate successful relationships with the following individuals to achieve alignment and support.Corporate VP Accounting & FinanceCorporate Director of FinanceCorporate ControllerDirectors of Finance - HotelsMINIMUM QUALIFICATIONSEducation, Certifications, Work Experience:Associates Degree OR equivalent years of experience - preferredUnderstanding of basic bookkeeping and accounting skills - requiredMinimum two years related experience in similar title and level - requiredExperience with multi-entity companies - preferredWORK ENVIRONMENTThe work environment/conditions described herein are representative of those that an incumbent may experience.Must be comfortable working in a shared space, with constant noise, without the use of a private office.Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration.Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.PHYSICAL DEMANDSThe physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job.While performing the duties of this job, the incumbent is regularly required to move 10lbs on a daily basis.Push, pull, and lift up to 25lbs on a weekly basis.While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Keywords: Kessler Collection Corporate Office, Orlando , Accounts Payable Specialist, Accounting, Auditing , Orlando, Florida