Accounts Payable Specialist
Company: Kessler Collection Corporate Office
Location: Orlando
Posted on: May 28, 2023
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Job Description:
AN INSPIRING CAREER AWAITS YOU!The Kessler Collection is made up
of 11 artful hotel and resort properties, 25 restaurants, and over
1,800 Grand Performers across 7 states, we continue to grow and so
will you! The opportunities are endless. Our mission of inspiring
places, intuitive service, and exuberant guests means we are
committed to our Grand Performers learning, development, and
well-being. We believe people want to be inspired! Our Grand
Performers Receive Many Benefits Including:Marriott Employee
Discounts WorldwideCompetitive Wage & Discretionary Bonus
ProgramMedical, Dental, Vision InsuranceCompany-Sponsored Life
InsuranceShort & Long-Term Disability InsurancePet InsuranceTuition
Reimbursement Program401(K) with Discretionary Company Matching
ContributionsEmployee Assistance Program JOB SUMMARYThe overall
objective and purpose of the Accounts Payable Specialist position
is to provide support to the Accounts Payable Manager in the
Accounting Department. The incumbent is responsible for the
day-to-day accounts payable transactions. They are to provide the
highest level of service in support of the mission, core values,
standards and goals established by the company.CORE
RESPONSIBILITIESPrimary areas of responsibility include, but are
not limited to the following:Responsible for receiving, processing
and verifying accounts payable invoices using accounting software
and other programs.Handles accounts payable accurately and
efficiently for separate hotels and corporate entities with
multiple vendors.Maintains new and existing vendor lists in
multiple locations and entities with accompanying documentation
required by auditors.Responds timely to vendor questions and
comments regarding payment and invoice issues.Compiles detail
accounts payable aging reports for both internal and external
parties as needed weekly and or monthly.Reviews Grand Performer
expense reports for internal SOP compliance requirements.Monitors
discount opportunities with vendors and communicates the
information in a timely manner.Reviews coding on invoices to ensure
it is consistent with history and budget in the general
ledger.Audits invoices against purchase orders, amendments to
purchase orders, researches discrepancies, and processes for
payment.Investigates problems that vendors or hotel operations have
with obtaining payment for bills.Maintains a digital library of
accounts payable documents using OCR technology with invoices, ACHs
and transfers to preserve historical records.Monitors accounts
payable vendors to ensure that payments are up to date and maintain
meticulous records of outstanding payables.Reconciles vendor
statement discrepancies and problems, bringing any discrepancies to
the attention of the Accounts Payable Manager.During month end,
reconciles accounts payable aging to general ledger account and
investigates and explains any discrepancies.Communicates challenges
with general managers and makes corrections to improve the accounts
payable workflow as needed.Maintains accounts payable records
history for audits and federal 1099 reporting purposes.Respond
promptly to vendor questions, concerns and special
requests.Prepares check requests, wire transfers and ACH
transactions in the Accounting software in a timely manner.Prepares
intercompany invoices and payments for hotels and corporate
entities.Maintain the integrity of Company and Vendor proprietary
information and protect Company assetsMaintain complete knowledge
in the use of all office equipment.Maintain complete knowledge and
comply with company policies and SOP proceduresMaintain neat, clean
and professional appearance according to standardsFollow all
company safety and security policies and procedures. Report
accidents, injuries and unsafe conditionsDevelop and maintain
positive working relationship and support the team to achieve our
goalsAttend required training and meetingsAll other duties as
assigned, planned or un-plannedKNOWLEDGE, SKILLS, AND ABILITIESTo
perform this role successfully, an individual must have experience
achieving desired result(s) in their areas of responsibility. The
requirements listed below are representative of observable
behaviors and essential knowledge, skill, and abilities required of
a successful incumbent.Greet and interact with internal Grand
Performers in a genuine warm and friendly manner using professional
and Kessler standard nomenclatureMultitasking ability to work under
pressure accurately at month end.Working Knowledge of Accounts
Payable Modules in accounting software and Microsoft Office.Ability
to read and interpret documents such as safety rules, operating and
procedure manuals.Ability to speak and write effectively to
internal Grand Performers and external vendors.Ability to work in a
team and take direct supervision.Ability to be detailed oriented
and organized with problem solving skills.KEY PARTNERSHIPSTo
perform this role successfully, an individual must cultivate
successful relationships with the following individuals to achieve
alignment and support.Corporate VP Accounting & FinanceCorporate
Director of FinanceCorporate ControllerDirectors of Finance -
HotelsMINIMUM QUALIFICATIONSEducation, Certifications, Work
Experience:Associates Degree OR equivalent years of experience -
preferredUnderstanding of basic bookkeeping and accounting skills -
requiredMinimum two years related experience in similar title and
level - requiredExperience with multi-entity companies -
preferredWORK ENVIRONMENTThe work environment/conditions described
herein are representative of those that an incumbent may
experience.Must be comfortable working in a shared space, with
constant noise, without the use of a private office.Must be able to
cope with frequent changing priorities and deadlines with a high
degree of optimism, professionalism & collaboration.Schedules may
vary from week to week based on business demands in excess of 40
hours with or without notice.PHYSICAL DEMANDSThe physical demands
described herein are representative of those that must be met by an
incumbent to successfully perform the essential functions of this
job.While performing the duties of this job, the incumbent is
regularly required to move 10lbs on a daily basis.Push, pull, and
lift up to 25lbs on a weekly basis.While performing the duties of
this job, the incumbent is regularly required to travel by foot,
car, bus, airplane, or other means of transportation which require
sitting, waiting, and standing for long and short periods of
time.The Kessler Collection is proud to be an Equal Employment
Opportunity employer. We do not discriminate based upon race,
religion, color, national origin, gender (including pregnancy,
childbirth, or related medical conditions), sexual orientation,
gender identity, gender expression, age, status as a protected
veteran, status as an individual with a disability, or other
applicable legally protected characteristics.
Keywords: Kessler Collection Corporate Office, Orlando , Accounts Payable Specialist, Accounting, Auditing , Orlando, Florida
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